Frequently Asked Questions
When are the meetings of the City Council held?
Meetings of the City Council are held the 2nd and 4th Thursday of every month, beginning at 7:00 p.m., unless otherwise noticed. Special meetings are called by the City Council from time to time.
What do I have to do to receive City Council agendas?
To receive City Council agendas you may mail your written request to the City Clerk’s Office, listing your name, email address and telephone number to the City of Williams, 113 S. First Street, Williams AZ 86046. Agendas are also posted on our web site and can be emailed to you directly before every meeting. Email email@example.com.
How can a citizen have an issue placed on a Council agenda?
The City Clerk must have a written request seven days prior to the next Council meeting
and should include any supporting documents.
In your request please include:
- Your name, address, and phone number;
- Describe in detail the nature of your request; and
- address the request to the Mayor and Council.
Can anyone speak at a Council Meeting?
In order to speak about items not on the agenda:
An individual person has five minutes in which to speak. If a person has a written presentation that requires more than five minutes to present verbally, he should indicate the estimated time required when he turns in the sign up sheet provided at the door. Groups wishing to speak should elect a spokesperson to represent the views of the group and that person shall be afforded ten (10) minutes, provided other members of the same organization agree before hand to withhold their individual comments on the same subject.
Speaking about items not on the agenda:
The council cannot act upon items presented during the public participation portion of the agenda. Individual Council members may ask questions of the public or may respond to any criticisms, but are prohibited from discussing or considering the items until the time that the matter is officially placed on the agenda. There is a 5 minute time limit per speaker.
I cannot attend Council meetings but would like to know what happens. How can I find out?
The agendas for the Council meetings will be posted on our website. They are also posted at City Hall, and copies are available in the City Clerk’s office for those who care to stop by and pick one up.
In addition, minutes are taken at each meeting. The minutes are the official record of the proceedings from each meeting. Minutes will be approved and accepted by the Council at the next scheduled Council meeting. Once the Minutes have been approved as written, they will be available on the web-site and will be posted for review at City Hall.